Friday, March 31, 2023

4 Time Blocking Templates for Taking Management of your Schedule

We stay in an thrilling time. Expertise permits increasingly jobs to be carried out from wherever, at any time. The solutions to all of life’s mysteries (virtually) may be discovered on the smartphone in our pockets. We are able to talk with individuals throughout the globe immediately. Leisure has by no means been so accessible. It’s virtually too good to be true.

However all of this data and information and the reveals and music and memes and notifications and cellphone calls and concepts and chats and apps and instruments and…

You get the thought?

It’s overwhelming. There’s at all times one thing demanding our consideration, and that is detrimental to getting any precise work executed.

For freelancers, this may be particularly difficult. We put on plenty of totally different hats, and the issues splitting our focus are inclined to all be equally essential, like advertising and marketing, pitching, billing, and engaging in the precise work our purchasers pay us for.

What you want is an efficient time blocking template to make every thing extra organized and manageable.

Time blocking is a method of scheduling your day that helps you dedicate chunks of time to a single activity, as a substitute of regularly interrupting your self with issues like conferences, new emails or Slack updates.

All of this stuff are essential, after all, however switching from activity to activity takes much more psychological vitality than simply specializing in one factor for a number of hours. A time blocking template may help you divide up your day (or week, or month) in a method that lets you dive deeper into the issues that actually want your consideration, and get the entire different stuff out of the best way as wanted.

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Time blocking just isn’t a brand new idea. It seems that batching duties and making a calendar primarily based on what must get executed goes again to the bronze age. Benjamin Franklin was identified to make use of time blocking, which is possibly not such a shock when you think about how productive that man was!

In case you are satisfied and able to dive into the world of time blocking, the excellent news is that you just don’t want to start out from scratch. The appropriate time blocking template offers you every thing it’s good to begin managing your work extra effectively proper now.

On this article we’ll offer you a number of the greatest time blocking template examples that you should use to start your journey, present you some apps and instruments that make the method even simpler, and stroll by way of easy methods to put every thing collectively to rework your freelance enterprise.

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4 Template Examples for Time Blocking

The appropriate time blocking template for you depends upon the kind of enterprise you run, the kind of work that you just do and the way your mind works. Fortunately, there are numerous totally different codecs and templates which might be completely customizable to suit your wants.

15 Minute Intervals

Beginning with 15 minute blocks of time works properly when you’ve got plenty of totally different, smaller duties that want your consideration. By dividing every thing up into 15 minute intervals, you may precisely plan each minute of your day and make sure that every thing in your record will get executed. You’ll be able to at all times prolong any activity for longer than 15-minutes by filling a number of packing containers.

Tonia Kendrick has a fantastic Google Spreadsheet template here that may get you began with a 15-minute schedule.

30 Minute Intervals

If 15 minute time blocks appear to be an excessive amount of element to handle, dividing your day into half hour chunks as a substitute works properly for some individuals. Merely select a half hour time blocking template and fill it in with the issues it’s good to work on in a given day. If an task takes lower than half-hour, you may take a break or go forward and get began on the following factor.

The College of North Carolina Studying Heart has a easy 30 minute planning template free to download here.

Day by day Intervals

Generally, all it’s good to get a deal with in your schedule is to dedicate every day to a special a part of your corporation. That is what Elon Musk does with a view to run a number of companies without delay. This type of time blocking is usually known as day theming. Spending the entire day on one factor can actually provide help to to do deep work and keep away from counter-productive multi-tasking.

For instance, you possibly can group your entire consumer conferences on Mondays, then spend Tuesdays on one consumer, Wednesdays on one other, Thursdays in your third consumer, and Fridays billing, planning and strategizing for brand new enterprise. Nonetheless you divide up the work, you’ll possible end up engaging in greater than ever!

There are a selection of day by day time blocking templates to select from, however Flourish On-line Administration affords this full workbook that will help you start structuring your days in keeping with themes.


Most individuals who use the time blocking system discover it helpful to dam out the whole week without delay. Wanting forward and cataloging what must be executed is a superb technique to make sure that no balls get dropped and each deadline is met.

Clearly, none of us have a crystal ball, and last-minute issues are sure to come back up. There may be room in a weekly system for surprising duties––simply maintain some slots open for miscellaneous actions, or transfer much less pressing duties to the following week, or, the place doable, put new issues on an inventory for the approaching week.

Having a weekly schedule helps you higher consider your availability and have trustworthy conversations with purchasers about expectations. They’ll respect having the ability to depend on your time estimates, and you’ll respect having a greater work/life steadiness.

Alyssa’s Artistic Life-style has a useful weekly time blocking template here.

Time Blocking Apps and Instruments

If time blocking templates don’t fairly tackle your organizational points, by no means concern! There are such a lot of apps, planners and different instruments on the market that will help you get your corporation organized.

Listed below are some favorites:

1. Sweetzer & Orange Time Block Planner

time blocking template

For individuals who like the texture of paper and pen, this notepad will provide help to get organized in a flash. With house for each hourly and 30-minute time blocking, together with a priorities space and a activity record, you resolve easy methods to fill within the blanks to make each second depend.

2. KAICN Day by day Planner

You may be a Millennial in the event you acquired a flimsy “agenda” pocket book every year at school that will help you maintain observe of assignments, due dates and essential occasions. This planner from KAICN jogs my memory a lot of that course of, the place we have been all skilled on the fundamentals of time blocking, aim setting and staying organized. The dates are clean, so you should use each web page with out worrying about weeks that aren’t working going to waste.

3. Focus Keeper

In contrast to the opposite time blocking templates provided on this article, the Focus Keeper app is a complicated digital time tracker that helps you stick to a activity and likewise know when it’s time to be executed. You resolve how lengthy you’d like a time block to be––10 minutes, 25 minutes, no matter works for you––after which take breaks in between. Many reviewers have discovered nice success balancing working from house with family duties utilizing this methodology. The app is free to obtain, however requires a $.99/month subscription to entry premium options.

4. Dice Timer

This compact cube timer is the proper machine to go away in your desk and simply use to trace your time blocking. Simply flip it to the timer size you need, and the timer begins going. It doubles as a clock, too! With a handful of colours to additionally select from, it’s an ideal and reasonably priced device for those who like a bodily object as a substitute of digital.

5. TWONE Time Administration Guide and Planner

This budget planner is a good way to seek out out if time blocking is for you with little or no dedication. It’s sufficiently small to slide right into a bag or maintain out in your desk with out being in the best way, and versatile sufficient to will let you discover the correct group methodology. This planner options hour time blocks on the left hand aspect, with house for a to-do record and different notes on the correct.

6. Tiimo

Tiimo is a visible calendar in your cellphone with plenty of options that will help you not solely schedule your day, however to remain on activity. Designed with neurodivergent wants in thoughts, many individuals with ADHD discover it a useful technique to schedule their days. Even in the event you don’t face that individual problem, you’ll possible thrive with the simplicity of the Tiimo app. The interface reveals you precisely what you’re imagined to be engaged on, and the way a lot time is left, so you may keep centered and transfer on if you find yourself prepared. The fee for Tiimo is round $30/12 months after a 14-day trial.

7. Hourly Appointment Guide

For those who work higher with bigger format time blocking templates, this hourly appointment book, designed with lecturers in thoughts, may be for you. This explicit planner has the dates already crammed in for you, which saves time and retains you on observe. And, on the dimension of a regular sheet of paper, it suits completely right into a binder, is straightforward to learn, and has loads of room for notes.

7. 321Done Weekly Schedule Planning Notepad

For those who want flexibility and ease, this planning notepad is a no brainer. It affords hourly and half hour time blocks, is available in three totally different sizes, and you’ll order the type that matches your work week: Monday by way of Friday, Sunday by way of Saturday, or Monday by way of Sunday. Maintain it in your desk for straightforward entry, or plan your week abruptly and tack the web page up the place you will notice it continually.

Tricks to Use These Time Blocking Templates to Your Profit

You may have most likely figured this out by now, however limitless scrolling by way of time blocking templates won’t make you more productive.

What will work is selecting a format and taking motion.

Listed below are 4 ideas that will help you get began with time blocking.

1. Begin now

With any new behavior, the toughest half is actually simply to get began. It’s straightforward to place off adjustments within the hopes that there will probably be a greater time, or you will see that a greater methodology. Realistically, there’ll at all times be one thing stopping you from wanting to alter your work habits. Get began now! You gained’t remorse it.

2. Be taught your productive instances

Actual speak. I’m NOT a morning particular person. The entire, “I get executed extra earlier than 9 within the morning than most individuals do all day” thought simply doesn’t work for me.

As a freelancer, I don’t work throughout conventional hours, and that’s okay! My best hours are normally within the night, after my children are in mattress and I can actually focus in on what must be executed. So I block out time then.

You may be a kind of pop-out-of-bed-and-get-to-work sorts. That’s nice too! Be taught what makes you tick, and block out your most troublesome duties throughout the time you recognize you may deal with it. Throughout instances you normally really feel extra sluggish or much less motivated, strive blocking in busy work duties, so that you don’t have to make use of your prime time for these.

3. Schedule breaks

Belief me, in the event you don’t take time to recharge, you can be much less productive. You shouldn’t solely block off lunch, however private time as properly. It issues.

4. Be versatile!

Time blocking templates provide help to plan your day meticulously and get on observe to be extra productive. However they aren’t a magic method. Even as soon as you discover a fantastic match for you, the chances are that pressing issues will come up, duties will take longer than you thought, you’re going to get sick, purchasers’ wants will shift, you’ll be late to work due to a snowstorm…

You get it.

It’s important to construct flexibility into your time-blocked schedule, or you’ll by no means meet your individual expectations.


Time blocking is a helpful device to assist freelancers and conventional workers alike get again on observe with their productiveness and scheduling. Time blocking templates may help you construct a piece type that is sensible and helps you meet your targets. Whether or not you select to make use of a conventional template, a bodily pocket book or a smartphone app, one of the best ways to make use of time blocking to your profit is to make the selection to do it and dive in!

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Millo Articles by Kylie Burgener

Written by Kylie Burgener

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Kylie Jackson Burgener is a mom of three and a contract advisor, specializing in public relations, writing and content material advertising and marketing. She is a cofounder of Measured Melodies, a leveled piano sheet music system for piano lecturers and college students. She lives in Raleigh, North Carolina along with her household.

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