Sunday, March 26, 2023

Remind Somebody to Pay You by way of E mail, Telephone & In-Particular person

Among the finest issues about freelancing is that you simply receives a commission to do the stuff you love, however what about whenever you don’t? It’s worthwhile to know how you can remind somebody to pay you.

The positives are ou select each venture, you resolve how you can make investments your time and what course you need your profession to take, and also you get to do all of it from no matter sort of workspace speaks to you.

However if you happen to don’t truly get paid, that dream turns into a little bit of a nightmare.

A report released by the Independent Economy Council earlier this yr discovered that 72% of gig employees usually are not paid on time by purchasers, and, much more stunning, greater than half of these employees are owed greater than $50k by purchasers!

For all the perks of freelancing, one of many drawbacks is that you’re by yourself. Managing what you are promoting, ensuring these invoices are despatched out and following by means of on the fee is all on you. And for some folks, speaking about cash is awkward.

So, you want a plan. When you already know how you can remind somebody to pay you earlier than a late bill occurs, you’ll be prepared when it does.

On this article, we’ll discover how you can remind somebody to pay you, with some sensible examples and instruments to actually show you how to make the adjustments it is advisable to achieve success. We’ll additionally discuss how you can be extra proactive to be able to keep away from most of these late funds within the first place.

remind somebody to pay you: the do’s & don’ts

So, let’s discuss some finest practices round how you can remind somebody to pay you.

Featured Image for: How to Remind Someone to Pay You via Email, Phone & In-Person

As you progress additional previous a fee deadline, in some unspecified time in the future, you’ll need to ask for the cash. Nobody enjoys this course of, however there are just a few methods to make it easier, each on you and in your shopper.


  • Test your data first. There may be all the time the prospect that the invoice wasn’t despatched whenever you thought it was, or another clerical error may very well be stopping the fee. It’s all the time higher going into a tough dialog armed with all the info.
  • Ship a fee request. Use no matter type of communication your shopper is used to and formally request the amount of cash that you’re owed. It helps to have a template able to go.
  • Say thanks. My primary tip for how you can remind somebody to pay you truly occurs after you receives a commission. There may be a lot energy in gratitude, and even when the method was not as simple as you may need hoped, following up with a thank you can assist you retain you shopper relationship intact.


  • Let your feelings take over. Being impolite virtually by no means will get you what you need. It may be so irritating to attend on a fee, however projecting that to your shopper is a mistake. As an alternative, attempt to put your self of their sneakers. They could be going by means of a monetary problem, or there could be some sort of occasion at their office holding them unusually busy. There are such a lot of causes a fee is late, it’s finest to imagine good will upfront.
  • Confuse the difficulty. Your shopper wants to know precisely what you’re asking for. Utilizing a whole lot of further language or dancing across the concern will simply lead to extra backwards and forwards, and you’ll have to wait longer on your fee.
  • Surrender too shortly. In case you are not sure how you can remind somebody to pay you, it may be tempting to simply write off a late fee and transfer on to one thing else. It takes a whole lot of vitality to gather your cash, however don’t quit and not using a combat! You probably did the work, you need to be paid pretty. Preserve sending comply with ups, and politely let the shopper know you aren’t going away with out your cash.

remind somebody to pay you by way of fee reminders

As you scale what you are promoting and tackle extra purchasers, gathering cash solely will get extra difficult. Fortunately, there are a number of instruments that can assist you remind somebody to pay you robotically, so that you not have to consider it or have these awkward conversations.

Fee reminders are form-style emails that exit at a predetermined time. You set them up as soon as, after which, as you invoice your purchasers, the software program will remind them about upcoming and late funds, generate late charges as wanted, and customarily make you look extraordinarily skilled.

UPDATE: Our new favourite freelancing instrument, Hectic is now fully FREE for a restricted time. 🎉 Proposals, CRM, invoicing, calendar, shopper portal, and plenty extra. Join for FREE with no catch or hidden charges.

Most bookkeeping software can have the choice to arrange computerized fee reminders. Normally, it’s a matter of filling in a setting whenever you generate your invoices. Seek the advice of no matter software program you’re utilizing to search out out the precise steps. When you good your letter, you by no means need to personally remind somebody to pay you once more, your accounting instrument does it for you!

Scripts on how you can remind somebody to pay you 

So let’s get into the nitty-gritty particulars of how you can remind somebody to pay you. Finest practices and computerized instruments are nice, however no matter course you’re taking, you first have to good the precise phrases you employ.

With that in thoughts, listed here are some stable examples of how you can remind somebody to pay you that ought to show you how to get began.

By way of E mail

1. CodeinWP provides an incredible, easy electronic mail template on their web site, with choices for comply with up emails if the fee stays late.

Hello [Client name],

I wished to the touch base relating to your newest bill. I despatched it out on [X date] and it was due on [Y date]. My data present we haven’t obtained fee but. In case you have any questions concerning the bill, we’d be glad to evaluate it with you.

In any other case, please tell us at your earliest comfort once we can anticipate to obtain fee.



2. The tone of your electronic mail will rely on simply how late the fee is. Regpack has an incredible script, proven beneath, for a extra pressing reminder.

Hello [Client Name],

It is a reminder that you’re now one month overdue in your fee of $[amount] for bill #[number].

As acknowledged within the fee phrases, now we have the correct to cost extra charges for funds made after the due date. [insert more detail here, the number of days you previously agreed on, or other terms]

The entire fee particulars are within the hooked up bill. Please contact us if there are any questions or issues.

Finest regards,

[Your signature]

3. Honeybook is a good selection for freelance bookkeeping. In addition they supply a handful of electronic mail templates that can assist you clear up the “how you can remind somebody to pay you” query. Right here’s one that’s truly proactive, despatched earlier than fee is due, with just a few adjustments:

Hello [Client Name],

I hope you’re doing effectively! It is a pleasant reminder that bill #[XX], totalling $[amount], is due for fee on [date]—one week from in the present day.

Please be happy to contact me if in case you have any questions concerning the bill or fee particulars.


[Your signature]

Over the telephone

how to remind someone to pay you

It’s most likely much less widespread for freelancers to name to gather fee, however, relying in your shopper, they might reply extra positively––to not point out quicker––to a extra private telephone name.

If you’ll get on the telephone, put together forward of time, and know what you’ll say. Right here’s only one script instance, impressed by this TCM put up, which has some good pointers.

“Whats up, my title is [Your Name]. I’m calling concerning the [product/service] I labored on for you. I wished to ensure every part labored out comfortable with that?”

–Look ahead to shopper response. So long as there are not any points, you may transfer on.–

“That’s nice! So, my data point out that I’ve not but obtained fee, though the bill was despatched on [date]. I hoped you can assist me out with that?”

–Most often, the shopper has most likely forgotten fee and the dialog will resolve itself. Nevertheless, if it is advisable to start to barter, proceed after listening rigorously.–

“I’m so sorry to listen to that we are able to’t make the fee occur immediately. What do you counsel to resolve this?”

-After getting negotiated a fee plan or an extension, comply with up.–

“Thanks a lot on your time. I respect you making this work. I’ll ship you an electronic mail following this name with the brand new phrases of fee. Would you thoughts responding to that electronic mail along with your intention to pay on the agreed date?”

In individual

If nothing else is working, and you’re actually questioning how you can remind somebody to pay you a unique method, it could be time to take them to lunch or drive to their workplace and have an old style, face-to-face speak. This most likely solely works with purchasers you already know very effectively or see frequently.

If that is your finest tactic, once more, be sure you be ready. Convey the bill and different info with you, and be able to again up every part you say with proof. Additionally, think about bringing a small reward like a field of treats from a neighborhood bakery to assist get the dialog began.

There is no such thing as a precise script for an in-person dialog, however my recommendation is to maintain issues mild. Convey up the venture and say one thing like, “I believed that turned out very well, what have been your ideas?” Hopefully there aren’t any issues, but when there are, it is a nice technique to discover out after which redirect to get previous that hurdle. If the venture was successful, you may then point out, “I truly haven’t obtained fee for that one but. Is there something I can do to hurry that alongside?”

3 Tricks to receives a commission on time so you may keep away from reminding somebody to pay you

Amassing fee will get messier the longer it goes on, so the most effective technique is to keep away from late funds within the first place. Listed here are just a few ideas to assist.

1. Gather fee earlier than you do the work

Not each shopper is open to this selection, however it’s an effective way to guard your self as a freelancer. By collecting payment upfront, you by no means have to fret about how you can remind somebody to pay you after you’ve spent hours on their venture.

2. Set clear payment terms

Notably when you’re simply beginning out in freelancing, it’s tremendous tempting to simply dive right into a venture as quickly as a shopper agrees to rent you. Nevertheless, it’s vital to have that onerous dialog about cash earlier than you begin working. Know when, how, and the way a lot you’ll be paid, or don’t tackle the venture.

3. Use accounting software program

There are such a lot of low-cost and even free choices for freelance bookkeeping, so there’s actually no excuse to be utilizing a pen and paper (or a messy Excel file) to trace funds. As an alternative, select one in every of dozens of billing instruments that can assist you ship perfect invoices and computerized fee reminders.

You gained’t remorse it, and hopefully you gained’t need to marvel how you can remind somebody to pay you sooner or later. Try these superior choices: Hectic, Freshbooks, HoneyBook, & Bonsai.

Gather fee with confidence

As a freelancer, negotiating, monitoring and gathering fee comes with the job. The primary time a shopper doesn’t instantly reply to your bill, you’re left scrambling to find out how you can remind somebody to pay you.

Have a plan in place in order that, when it occurs to you, you already know how you can remind somebody to pay you. With just a little preparation, these conversations actually aren’t as scary as they appear, and shortly your money movement shall be buzzing alongside identical to it needs to be.

Preserve the dialog going…

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Millo Articles by Kylie Burgener

Written by Kylie Burgener

Employees at

Kylie Jackson Burgener is a mom of three and a contract guide, specializing in public relations, writing and content material advertising. She is a cofounder of Measured Melodies, a leveled piano sheet music system for piano lecturers and college students. She lives in Raleigh, North Carolina together with her household.

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At Millo, we try to publish solely the most effective, most reliable and dependable content material for freelancers. You’ll be able to be taught extra by reviewing our editorial policy.

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